SERVICES

Records/Inventory

The Records/Inventory Coordinator is responsible for handling the centralized receiving for all fixed assets and inventory purchased with Parish funds.

The Coordinator is also responsible for the consistent tracking of various records submitted by certain parish agencies, including, but not limited to the following:

    * Iberville Parish Council
    * Head Start
    * 18th JDC District Attorney
    * 18th Judicial District Judges
    * 18th JDC Public Defenders
    * 18th JDC Probation Department
    * Iberville Parish Clerk of Court
    * Iberville Parks and Recreation District
    * Iberville Parish Library
    * Iberville Parish Substance Abuse
    * Tourism Department
    * Finance Department
    * Parish Council Office
    * Iberville Parish Utility Department
    * Iberville Parish Sales Tax Department

 Records Management

The Records/Inventory Coordinator tracks the disposition of records submitted by various departments through the time period designated by that department.  All records should be submitted in boxes approved by the Parish.  The boxes should be received with a Records Transmittal Form that details the contents of each box with the transmission date, disposal date, and the department and contact name.  Once these boxes are received, they are assigned an appropriate box number then entered into the records software.  In the event an authorized individual needs to retrieve a record or series of records, the Inventory/Records Coordinator will assist that individual.  The transmission of records will be tracked through a separate form that the employee will sign.  The Inventory/Records Coordinator will notify the individual when items have reached their records disposal date.

Inventory

Iberville Parish will begin a centralized shipping and receiving.  All items scheduled for pickup should be tagged and tracked by the Fixed Asset Department prior to disseminating the items.  All responsible parties must sign for the Fixed Asset before taking possession.

Janitorial Services

The Records/Inventory Coordinator distributes all purchases and exchanges of supplied issued to each department by authorized personnel.